Enrollment and Attendance FAQs

Who is eligible to enroll in MOVA?

Students enrolled in any public school district or charter school are eligible to enroll in a MOCAP course or full-time virtual program, such as MOVA, if they are under the age of 21, in a grade from K-12, and are a resident of Missouri. In addition, the student must have been enrolled in and attended a public school full-time for at least the prior semester and must receive approval from his or her resident district.

Is MOVA homeschooling?

No. MOVA is a full-time virtual school program offered through the public school system. Students participating in MOVA remain enrolled in their local school district or charter school. As such, MOVA students will need to comply with all public school requirements, such as state testing and attendance, and follow the graduation requirements of the local district or charter school.

Do MOVA students withdraw from their resident district or charter school to participate in MOVA?

No, MOVA students should not withdraw from their local district school. Rather MOVA students stay enrolled in their local school district and participate remotely in the MOVA program.

Are there any exceptions to the requirement that a student be enrolled in a Missouri public school the prior semester?

Yes, there is an exception for a student who has a documented medical or psychological diagnosis or condition that prevented the student from attending school in the community during the immediate prior semester.

Has MOVA been approved to enroll students?

Yes. MOVA is a state-approved virtual school provider under MOCAP and has been in operation since the 2019-2020 School Year.. Students can apply for enrollment online through the MOVA website.

What if my school district does not recognize MOVA as an approved provider?

MOVA is a state-approved MOCAP provider and listed on the Department of Elementary and Secondary Education website. State law requires that school districts permit eligible students to enroll in the MOCAP course or program of the student’s choice. Eligible students have the right to request MOVA by name.

When the student enrolls in MOVA, does he or she transfer to Grandview R-2 School District?

No. MOVA students participate in the virtual school program, but remain students of their resident district. Students should not withdraw from their resident district, but should stay enrolled in their resident district. The resident district will administer state assessments to MOVA students and provide certain services, such as special education services, if needed.

If a student is enrolled in MOVA, will the student meet local school district requirements?

Yes. Students are still enrolled in the resident district, and MOVA will work with the district to ensure the student is meeting local requirements, including those dealing with graduation. Transcript requests while enrolled at MOVA should be made through the resident district or charter school.

If a MOVA student has an IEP, who is responsible for providing those services?

Since the MOVA student is still a student of the resident district, that student’s local school district maintains responsibility for certain services, such as special education, Section 504, McKinney-Vento, and English Learner services. When applicable, the district may wish to reconvene the IEP team to communicate with the family whether MOVA is the least restrict environment (LRE) and a free, appropriate public education (FAPE) can be provided. MOVA is prepared to provide general education services in accordance with a particular student’s accommodation plan when a plan is shared with MOVA staff. MOVA’s special programs manager is also available to participate in these meetings, if requested.

If the student is provided one option for online learning, is that enough?

No. The MOCAP law requires that the state have multiple virtual learning options for students and that the student may enroll in the MOCAP course or program of his or her choosing. The Department of Elementary and Secondary Education (DESE) clarified in Spring 2021 that school districts cannot limit virtual options to students or tell students that they must enroll in one program – whether it be the district’s program or a preferred vendor’s program. Missouri law states that students choose among the MOCAP programs, not the school district.

How do I apply for a student to enroll in MOVA?

Parents of prospective students must fill out the “Application for Full-Time Enrollment Into Missouri Virtual Academy (MOVA)” as follows:

  1. Fill out Sections I and II of the Application and review Section III, if applicable.
  2. Review and sign Section IV.
  3. Send or deliver the application to your resident school district official or charter school official for approval and signature in Section V. Please read the section below on getting approval from your district or charter school.
  4. When you send the form to the school district or charter school, please upload the unsigned form right away to the MOVA Portal found at https://mova.k12.com. MOVA’s enrollment coordinator will help you track the form through completion and answer any questions along the way.
  5. If you do not receive an approval or disapproval within 10 business days after sending the request, please reach out to MOVA’s enrollment coordinator as the application might be deemed approved by law.
  6. Once you receive the signed application from your resident district or charter school, upload a copy of the completed application to the MOVA Portal at https://mova.k12.com. If your resident district has a Board approved application form, please include that as well and any other documents required by your resident district.
  7. If your district or charter school has denied the application, your student will not be enrolled into MOVA. However, if you disagree with the decision of your district or charter school, you may appeal that decision. Learn more about the appeals process below.

What is the process for getting approval from my school district so that my student may enroll in MOVA?

Each school district or charter school may have its own policy setting forth the process for students wishing to enroll in online courses or a virtual school program. The process must be substantially similar to the typical process that the district or charter school uses to enroll students in non-virtual courses. To that end, a school district or charter school may not adopt a policy that is more burdensome or onerous for enrollment into a virtual school program, such as MOVA. If you encounter a school district or charter school treating MOVA applicants differently in the enrollment process than other district or charter school students, please contact MOVA’s enrollment coordinator right away.

My school district or charter school is saying my student must talk with the school counselor before they will consider approving enrollment in MOVA. Is that required?

Your school district’s enrollment policy may require that a student first consult with the school’s counselor prior to being approved to enroll in MOVA. However, the counselor does not approve or deny a student enrolling in MOVA. Only students in school districts that have written policies requiring consultation with the school counselor must do so.

My school district says that my student can only register for a MOCAP course during a 10-day enrollment window once per year. Can I not submit an application at other times of the year?

Each school district is required to adopt an enrollment policy setting forth the process for enrolling into MOCAP courses and programs. However, that process must be substantially similar to the typical process by which a district student would enroll in non-virtual courses in that district. The Department of Elementary and Secondary Education (DESE) issued an Administrative Memo on April 12, 2021 reminding school districts that they must handle requests for enrollment within ten (10) business days of receiving them. DESE further stated that districts must act on Fall 2021 enrollment requests that districts receive as part of the spring scheduling process. You have the right to submit your request for approval any time of year, consistent with how the district treats requests for non-virtual enrollments. You are encouraged to keep a written record of when you submitted the request. Your district is required by law to provide you with an approval or disapproval within ten (10) business days or the request is deemed approved by law.

I submitted the MOVA approval form to my school district, but they have not responded. What should I do?

All school districts and charter schools are required to provide you with an approval or disapproval within ten (10) business days, defined as any non-holiday weekday in which the administrative offices operate normal business hours. When you emailed the approval form to your resident district or charter school, you should have also included movafax@k12.com so enrollment receives a copy. If you have not already done so, please do so now. It is important that you also keep a written record of your approval request to your district or charter school. If a district or charter school does not provide an approval or disapproval within ten (10) business days, the request is deemed approved by law. If you have not received that notice within ten (10) business days, you should reach out to MOVA’s enrollment coordinator by emailing enrollment@missouriva.org to confirm if your application is approved.

When my school district or charter school signs my MOVA approval form, what should I do next?

When a parent has completed and signed the MOVA approval form and obtained the signature of the school district or charter school official, the parent should upload the completed application into MOVA’s portal at https://k12parentportal.force.com/portal_sitelogin right away.

Can my school district or charter school deny my student’s enrollment in MOVA?

Generally speaking, no, a school district or charter school should not deny eligible students wishing to enroll in MOVA. However, a school district or charter school may, in rare instances, deny approval for a student wishing to enroll in MOVA if there is “good cause.” The school district or charter school must provide the family written notice of the denial within ten (10) business days of receiving the request, including the specific reasons why there is good cause to deny the student enrolling in MOVA. The school district or charter school must also inform the student and the student’s family of their right to appeal any enrollment denial to the local school district board or charter school governing board, as applicable.

What does “good cause” mean?

“Good cause” means that a documented determination was made by the school district or charter school that the student’s enrollment in MOVA would not be in the best educational interest of the student. If a school district reaches this conclusion, it is required to provide notice to the family in writing within ten (10) business days of the request and state the reasons and justifications for that finding. The district must also inform the parents of the student that they have appeal rights and what those are.

What should I do if my school district or charter school denies my student’s enrollment in MOVA?

First, notify MOVA’s enrollment coordinator that enrollment was denied and the reason you were provided by your district or charter school. If a school district or charter school denies a student’s participation in MOVA, it must provide the reason in writing. Please provide the denial documentation to MOVA’s enrollment coordinator. A school district or charter school may only deny enrollment if it has a documented reason to demonstrate that enrollment in MOVA is not “in the best educational interest of the student.”

My school district disapproved my student’s enrollment request because they do not support virtual education for any students. What can I do?

State law establishes the right of eligible students to enroll into MOCAP courses and programs. School districts may not deny all students enrollment into a MOCAP program, like MOVA, because of a general concern with virtual education. School districts must determine if there is good cause to withhold approval for each specific student. The Department of Elementary and Secondary Education (DESE) issued an Administrative Memo on April 12, 2021 reminding districts that: “Enrollment decisions are student specific.” Blanket denials of virtual education are not permitted under the law.

How can I appeal a denial?

If you decide you would like to appeal a denial, you must notify your local school district board. The board will provide you with details about when the appeal will be heard. The parents will be provided an opportunity at an official school board meeting to present their reasons for their child or children to participate in MOVA. At that same meeting, the school district administration must present the reasons that the district denied the student’s enrollment request. The members of the school board must issue a decision in writing within thirty (30) calendar days. If the parents are still not satisfied with that decision, the parents may appeal to the Department of Elementary and Secondary Education (DESE) through its website at www.mocap.mo.gov. When filing the appeal, the parent(s) must submit any and all material previously submitted to the school district or charter school whose decision is being appealed along with the final decision of that board. The school district or charter school board will have seventy-two (72) hours from the filing of the appeal to submit the full record, including evidence given by the school board or charter school used to make the board’s decision. You should review the record right away to determine if anything is missing or if anything was submitted that was not in the record and if you identify anything out of order, file an objection with DESE, asking that the material in question be disregarded and stricken. The school district or charter school must provide the initial good cause justification for the enrollment decision. DESE may ask for clarification of the materials presented. DESE must provide a final enrollment decision within seven (7) calendar days.

How many of my children can I enroll in MOVA?

Because MOVA provides the lesson plans and teacher support, many parents find it easy to enroll multiple children in the program.

What does it cost to attend MOVA?

Because MOVA is a public school program, there is no tuition. Families are responsible for providing common household items and office supplies like printer ink and paper. In addition, families must have access to a computer and the internet to successfully complete the lessons. Based on financial need and eligibility, MOVA may loan a computer system (including computer, printer, and software) to support the learning process. Our enrollment consultants can help address your technological and computer questions and needs.

What is the attendance policy?

MOVA works with families toward a positive attendance record to meet their required number of 180 instructional days. Attendance is logged daily in the Online School by the parent/Learning Coach. Attendance and progress reports will also be reported to students’ home districts on a regular basis. In the event a student does not consistently work in the program, the resident district could withdraw permission for the child to attend MOVA.

Extended family travel, except during normal school vacation periods, requires written notification and vacation contract approval by the Head of School or designee. This should be completed at least one week prior to the extended absence.

All families must attend Parent Orientation, and new students will complete the Online Learning course via the Online School.

Families must maintain regular communication with MOVA teachers.

Students and parents/Learning Coaches must check their email and phone messages daily.

Students must attend all required Class Connect live sessions for direct instruction as directed by their teachers.

Can I take a vacation during the school year?

The school calendar includes school holidays, or vacation time. Whenever possible, family vacations should align with school vacation days. Parents are encouraged to contact their teacher if they plan a vacation that does not coordinate with the school calendar.